Assurance in Education
Ohio community colleges praise Elizabeth Conlin’s administration of their insurance and risk management consortium.
Michael Mayher, immediate past chairman of the Ohio Association of Community Colleges and senior vice president for administrative services and treasurer at Lakeland Community College in Kirtland, said several new OACC members in 2014 were able to eliminate property/casualty insurance exclusions, enhance their E&O coverage and begin receiving monthly risk management education. Two slashed their P&C rates by 25 percent and 7 percent, respectively.
Two others nearly lost all insurance protection mid-year because of a disbandment of their existing program, but avoided a coverage gap after Conlin, who is a client executive for education, guided them through the OACC’s qualification and due-diligence process.
All consortium members also were insured for cyber liability, which had been cost-prohibitive or unavailable, said Joseph R. Jackson, vice president for business affairs at Clark State Community College in Springfield.
Conlin was also instrumental in persuading Ohio lawmakers to modify a state law requiring schools to purchase treasurer’s bonds; the revised law gives schools the option of purchasing either a bond or D&O liability insurance, eliminating costly duplicate coverage.
“Ms. Conlin provides countless opportunities for us to expand our knowledge and is always very patient while we try to understand new concepts,” said OACC Chair Aletha M. Shipley, director of business services at Columbus State Community College in Columbus.
Striking the Right Balance
Where colleges see insurance coverage problems, Courtney Davis sees opportunities to leverage her negotiating skills.
At the University of Chicago, a liability insurer’s stringent claims-reporting requirements were hurting the institution’s ability to internally handle claims efficiently. At renewal, Davis persuaded the insurer to modify the requirements so the school could, among other things, submit only quarterly bordereau reports for certain claims.
For the Wisconsin Association of Independent Colleges and Universities, Davis spearheaded the marketing of a property/casualty and workers’ compensation program.
“Throughout the entire process, Courtney offered exceptional guidance and options, and managed to balance the needs of seven private, nonprofit higher education institutions,” said Suzanne Lidtke, director of member services.
After a marketing campaign involving nearly 20 insurers, the group opted to remain with the incumbent insurer — for a 5 percent premium cut. By comparison, most renewals of similar programs resulted in single-digit increases. “Through her efforts, our program remained competitive, with members saving 15 percent overall,” Lidtke said.
Additionally, group members had questions and opinions about the distribution of their workers’ comp dividend. “Courtney turned around information and options to the group quickly and often — at least three times — since there were a variety of options for our members to choose from,” Lidtke said.
Excellence Under Pressure
Courtney Clarke Hensley, senior member, higher education practice, does more than place her clients’ insurance; she holds an important place in their risk management departments.
One client had just hired a risk manager when the organization was slammed with three large losses in quick succession. Hensley guided the new risk manager through the process to close all three claims quickly. One property loss involved a third party crashing a vehicle through the front doors of one of the client’s buildings and refusing to settle for any amount close to the damage. The client’s property insurer had no contractual obligation to get involved, but Hensley persuaded it to step in and cover the loss in return for subrogation rights.
“We could not have opened the building as quickly if we had to absorb the loss without appropriate subrogation,” the client said. “Ms. Hensley went the extra mile to take care of our account.”
Another client moved its risk management function over to finance after the sudden exit of its insurance director. With no insurance experts in finance, the client leaned heavily on Hensley to not only place coverage, but also to review and offer guidance on the insurance language in all of the clients’ contracts.
“We didn’t have to replace the director of insurance, and we have a higher level of expertise by using Courtney,” the client said. “It’s hard to quantify the amount of money we’ve saved by taking Courtney’s advice, but she’s been instrumental in our department’s success.”
Easing Student Burdens
As universities and colleges wrestle with the cost of student health insurance plans, many are turning to Teresa Koster for guidance — and substantial savings.
The University of Minnesota was contemplating a self-funded health plan, but the ACA offered no guidance on which fees and taxes would apply. Koster arranged for the university to seek legal advice. As she suspected, legal counsel opined that a reinsurance fee would not apply to self-funded plans.
“Having a legal opinion from a recognized firm is invaluable to substantiate our position,” said Susann Jackson, director of student health benefits. “That fee would amount to $660,000 for the first year and $440,000 the second year,” and students would have shouldered all of it, she said. “The first year’s payment due date for the reinsurance taxes was imminent, so we were excited at how quickly Teresa was able to accomplish this project.”
Koster also faced a time crunch as she assisted Cornell University in moving to a self-funded student health plan. Stop-loss insurers generally had not seen requests for coverage for student health plans, said Craig R. McAllister, Cornell’s director of risk management and insurance. As Koster was navigating that issue, Cornell had a tight timeframe from when the data was available to when it needed to file its plan with the New York State Department of Financial Services. “Teresa and her colleagues were able to keep the carriers moving in a timely fashion to meet our deadlines,” he said. The move will save Cornell and its students more than $2.5 million annually.
The Right Man for the Challenge
Officials with the Midwestern Higher Education Compact look at David Letzelter as their “Mission: Possible” agent.
Minneapolis-based MHEC is a nonprofit organization that helps several Midwestern states advance higher education through resource sharing. Its master property insurance program covers 73 colleges and universities, and more than 160 campuses with $102.5 billion of insured value.
“Due to the size of the program and limits required, there was concern that the program’s lead insurer may be unable to offer its current capacity due to their increased focus on engineering and underwriting requirements, which could potentially impact the program,” said Larry A. Isaak, MHEC president. “Being proactive, David brought the program’s leadership committee together early to develop a renewal strategy.”
The committee’s two major goals were to diversify the portfolio of insurers and carve out the fine arts exposure and cover it in a separate program. Letzelter led a team that was able meet both goals.
Isaak and Chris Glidewell, MHEC’s leadership committee chairman and director of university risk management at Southern Illinois University, noted that MHEC’s July renewal resulted in a 2.8 percent rate decrease in the base program and a more diversified portfolio.
Letzelter also produced a separate fine arts program that provides MHEC members with improved protection that also cut premiums about $70,000, eliminated deductibles for non-owned fine arts and reduced deductibles for owned fine arts.
Cool in the Midst of Crisis
Timing is everything. Calvin College in Grand Rapids, Mich., had just engaged Bill Powell as its broker in July 2014 as the school’s study-abroad program was about to commence. Faculty and students were to depart for Ghana in West Africa as the Ebola virus emerged as a global health crisis.
With Calvin concerned about its health care coverage for faculty and students as well as security under its foreign insurance program, Powell arranged calls with the school’s underwriters and security providers. He walked the school through various scenarios they should prepare for.
Powell also obtained quotes for trip cancellation and interruption insurance with no exclusion for pandemics.
“We are a new client of Bill’s, and his track record over the last several months has really built the trust needed to continue our relationship in positive ways,” said Don DeGraaf, professor and director of off-campus programs at Calvin.
Powell also assisted Elmhurst College in Illinois with a spike in workers’ comp claims.
“He immediately contacted us and set up a few meetings with our WC loss control consultant,” said Jim Cunningham, former vice president for finance and administration. “Bill and our consultant provided a number of immediate changes in communication with employees, processes we were using that were root causes and provided us with education tools to correct those issues.”
The ACA and International Assignees
The Affordable Care Act and its related implementation and reporting requirements make 2015 particularly challenging for employers with international assignees.
Some companies are still in the process of designing a health care plan that complies with the ACA; others are evaluating programs they already offer. Wherever your plan is along that continuum, large employers — with at least 50 full-time-equivalent employees as defined by the ACA — need to bear in mind the implications of international assignees and take steps to address compliance for their globally mobile employee base.
To start, note that the hours of service by employees performed within the United States determine whether an employer meets the 50 full-time-equivalent employee threshold.
A company that passes that threshold is a large employer that must offer the required health care coverage to actual full-time employees (those who work on average 30 or more hours a week, also within the United States) and their dependents in order to satisfy the law’s mandate.
The determination of a large employer must consider the employees of all the trades and businesses under common control — including foreign entities — under the U.S. controlled group rules of Internal Revenue Code section 414 (which apply to U.S. qualified plans and certain other benefits).
A foreign company with no U.S. entities or affiliates in its controlled group can still be considered a large employer based on the number of employees providing services within the United States.
Individual Mandate for International Assignees
The individual mandate under the ACA obliges individuals to obtain their own health insurance or incur their own penalties. Failure by an individual and members of the individual’s household to have health coverage — whether provided by an employer or obtained privately — may subject the individual taxpayer to penalties.
If any employer (large or not) pays for or reimburses employees for insurance purchased individually on a health exchange or from a private insurer, this coverage may satisfy the employee’s individual mandate requirement but may force the employer to pay a different IRS penalty.
Covering the employee’s cost for such coverage on a pre-tax basis may expose the employer to penalties of $100 per day per impacted employee.
Separate from this penalty, purchases of private coverage by employees on a health exchange or otherwise are not employer-sponsored coverage that satisfies the employer mandate.
Coverage That Satisfies the Employer Mandate
Eligible employer-sponsored coverage includes group health coverage under insured and self-insured employer plans typically offered by U.S. employers.
However, when an international assignee is covered under a non-U.S. plan, or a plan designated as an expatriate plan, only certain types of coverage qualify as minimum essential coverage (MEC) mandated by the ACA, including:
• Certain self-insured group health plans;
• Certain insured expatriate health plans (with plan years ending on or before Dec. 31, 2015); and
• Certain insured plans regulated by a foreign government.
Additionally, coverage offered for all full-time employees, including international assignees, must be minimum value and affordable to comply with the requirements of the employer mandate.
Failure to meet any of the above criteria may subject employers of international assignees to the employer shared responsibility penalty if any full-time employee obtains a credit or subsidy for coverage on a health care exchange.
Minimum value generally means the employer must pay at least 60 percent of the cost of the health coverage for the employee based on actuarial values — the equivalent of the “bronze” level of coverage available on health care exchanges.
To be affordable, the employee’s portion of the premium for single coverage generally must not cost more than 9.5 percent of the employee’s household income.
Because an employer cannot determine an employee’s household income, the regulations offer three methods to determine whether the cost is affordable for an employee.
Generally, the three safe harbors provide that the employee’s portion of the premium for single coverage cannot cost more than 9.5 percent (an indexed percentage) of:
• The employee’s Form W-2, box 1 wages;
• The Federal Poverty Limit based on the annual poverty rate for a family size of one; and
• 130 hours multiplied by the employee’s rate of pay at the beginning of the year.
Whichever method an employer chooses to use must be applied uniformly and consistently among a reasonable category of employees.
Understanding the Reporting Process
Effective Jan. 1, 2015, the IRS added new reporting responsibilities under the ACA and requires employers to submit new forms in early 2016. Company IT systems need to be in place to capture this information as required.Bottom of Form
Draft versions of Form 1095-C, and the 1094-C Transmittal Form require large employers to demonstrate that the health care coverage they offer is MEC that meets the minimum value and affordability requirements.
This reporting is required of large employers, regardless of whether they offer health coverage or not, and is different than the requirement to report health care costs on employees’ Forms W-2 (which has been required since 2012).
The new forms require details of health coverage offered to each employee, including months of coverage offered, cost of coverage, whether coverage meets minimum-value rules and “affordability rules,” and whether the coverage was offered to almost all full-time employees and their dependents.
In addition, if any employer (large or not) self-insures health coverage, separate information is required on a separate part of Form 1095-C for large employers, and on Form 1095-B and the 1094-B Transmittal Form for non-large employers.
This information must include not just the employee, but all family members who are covered under the plan.
Foreign insurers and employers are also accountable for these reporting requirements; this may mean an employer identification number is required for a foreign entity (including those within a large employer’s controlled group).
Communication is Key
Organizations need to ensure that the lines of communications are open between HR, finance and IT, among other departments, to ensure that the right information is available to meet reporting requirements.
Employers should consider communicating with international assignees their obligations under the ACA, particularly if there are concerns that their foreign coverage does not meet the individual mandate and may subject the assignee to the individual penalty.
Employers may also want to consider whether the individual penalty should be part of their tax equalization policy.
Even if the foreign coverage is MEC for purposes of the individual requirement, employers need to consider whether it meets the employer shared responsibility requirements.
When evaluating or designing health care plans, organizations need to assess what systems are already in place that can be utilized for reporting purposes. Chances are large organizations are already collecting the information needed by the IRS.
As with other business challenges, globalization adds more pressure when it comes to efficient and accurate reporting.
This may mean communicating with foreign employers offering the coverage to the assignee, or foreign insurance companies if the plan is an insured plan.
Although these forms are not due until Jan. 31, 2016, they rely on data collected and compiled starting Jan. 1, 2015. If the information is not reported accurately or retained properly, even if the plan is compliant, the time spent resolving those gaps can translate into wasted resources and added expenses.
What Is Insurance Innovation?
Truly innovative insurance solutions are delivered in real time, as the needs of businesses change and the nature of risk evolves.
Lexington Insurance exemplifies this approach to innovation. Creative products driven by speed to market are at the core of the insurer’s culture, reputation and strategic direction, according to Matthew Power, executive vice president and head of strategic development at Lexington, an AIG Company and the leading U.S.-based surplus lines insurer.
“The excess and surplus lines sector is in a growth mode due, in no small part, to the speed at which our insureds’ underlying business models are changing,” Power said. “Tomorrow’s winning companies are those being built upon true breakthrough innovation, with a strong focus on agility and speed to market.”
To boost its innovation potential, for example, Lexington has launched a new crowdsourcing strategy. The company’s “Innovation Boot Camps” bring people together from the U.S., Canada, Bermuda and London in a series of engagements focused on identifying potential waves of change and market needs on the coverage horizon.
“Employees work in teams to determine how insurance can play a vital role in increasing the success odds of new markets and customers,” Power said. “That means anticipating needs and quickly delivering programs to meet them.”
An example: Working in tandem with the AIG Science team – another collaboration focused on innovation – Lexington is looking to offer an advanced high-tech seating system in the truck cabs of some of its long-haul trucking customers. The goal is to reduce driver injury and fatigue-based accidents.
“Our professionals serving the healthcare market average more than twenty years of industry experience. That includes attorneys and clinicians combining in a defense-oriented claims approach and collaborating with insureds in this fast-moving market segment. At Lexington, our relentless focus on innovation enables us to take on the risk so our clients can take on the opportunities.”
— Matthew Power, Executive Vice President and Head of Regional Development, Lexington Insurance Company
Power explained that exciting growth areas such as robotics, nanotechnology and driverless cars, among others, require highly customized commercial insurance solutions that often can be delivered only by excess and surplus lines underwriters.
“Being non-admitted, our freedom of rate and form allows us to be nimble, and that’s very important to our clients,” he said. “We have an established track record of reacting quickly to trends and market needs.”
Lexington is a leading provider of personal lines coverage for the excess and surplus lines industry and, as Power explains, the company’s suite of product offerings has continued to evolve in the wake of changing customer needs. “Our personal lines team has developed a robust product offering that considers issues like sustainable building, energy efficiency, and cyber liability.”
Most recently the company launched Evacuation Response, a specialty coverage designed to reimburse Lexington personal lines customers for costs associated with government mandated evacuations. “These evacuation scenarios have becoming increasingly commonplace in the wake of recent extreme weather events, and this coverage protects insured families against the associated costs of transportation and temporary housing.
The company also has followed the emerging cap and trade legislation in California, which has created an active carbon trading market throughout the state. “Our new Carbon ODS product provides real property protection for sequestered ozone depleting substances, while our CarbonCover Design Confirm product insures those engineering firms actively verifying and valuing active trades.” Lexington has also begun to insure new Carbon Registries as they are established in markets across the country.
Lexington has also developed a number of new product offerings within the Healthcare space. The Affordable Care Act has brought an increased focus on the continuum of care and clinical patient safety. In response, Lexington has created special programs for a wide range of entities, as the fast-changing healthcare industry includes a range of specialized services, including home healthcare, imaging centers (X-ray, MRI, PET–CT scans), EMT/ambulances, medical laboratories, outpatient primary care/urgent care centers, ambulatory surgery centers and Medical rehabilitation facilities.
“The excess and surplus lines sector is in growth mode due, in no small part, to the speed at which our insureds’ underlying business models are changing,” Power said.
Apart from its coverage flexibility, Lexington offers this segment monthly webcasts, bi-monthly conference calls and newsletters on key risk issues and educational topics. It also provides on-site risk consultation (for qualifying accounts), access to RiskTool, Lexington’s web-based healthcare risk management and patient safety resource, and a technical staff consisting of more than 60 members dedicated solely to healthcare-related claims.
“Our professionals serving the healthcare market average more than twenty years of industry experience,” Power said. “That includes attorneys and clinicians combining in a defense-oriented claims approach and collaborating with insureds in this fast-moving market segment.”
This article was produced by the R&I Brand Studio, a unit of the advertising department of Risk & Insurance, in collaboration with Lexington Insurance. The editorial staff of Risk & Insurance had no role in its preparation.